Vendor Love: Black and White Party Rentals

By Sarah Gray

When it comes to functional rentals we have a few favourites and of course the Black and White team is on the list! In business for over 30 years this company supplies rentals from Port Hardy to Victoria and we are so glad they exist! The owner, Dave, is always willing to jump on a call and discuss a new project or do a site visit with you! Plus, Black and White has almost everything you might need for your wedding including chairs, tables, linens and of course tents. They say it the best: “Tents are our thing… and we take pride in doing it well!”

We have had the pleasure of working with Dave and his team for many years and this summer is no different! We’ve already got their team lined up several weddings and events this season including a few trips to the Gulf Islands, weddings in Victoria and of course closer to their home base (in Nanaimo) such as an August wedding in Qualicum Beach!

As mentioned above, Black and White does tents and they do them well. If you live on the west coast you know that the weather can be tempermental (to say the absolute least) and when it comes to wedding season on Vancouver Island we never gaurantee a rain free wedding day. We hope, pray, cross our fingers and toes but the weather is going to weather and when it rains… lets be honest, we want to be dry. When our Lead Planners work with clients who want to have their wedding outside we always suggest a tent. Sometimes, we even require that they have one and that’s when the B&W team come in!

(Photo Credits: Sweet Heirloom Photography, KGoodPhoto, Paige Owen Photo)


Let’s start on the dance floor… It’s a pretty perfect place to start!

We have to give a special shoutout to clear top tents! We love using clear tops whenever we can since they provide shelter and maintain the feeling of being outside… and when the stars come out you get extra twinkly lights for free! These epic tents help create structure within a large field, define your space in a back yard and help tie the magic of your wedding day together! Plus, look at the lighting possibilities… a true fairytale ending to the day!

Speaking of dancing, we love when guests opt to rent actual dance floors because it helps define the boogie zone and well, it reduces the number of twisted ankles on uneven lawns! B&W has several options to choose form including the black and white tiles and parquet seen below. We love how even though clients might use the same ingredients for their wedding receptions their parties end up being so unique to the couple. Whether you add greenery or floral installations, fabric, extra lights or flags, let B&W supply the tent and we know someone who can help you decorate (it’s us, we can help you)!

Hot tip: If you are planning on getting married at Fort Common we suggest you rent a clear top tent from Black and White! This way you maintain the roof free experience while staying dry if it rains!

(Photo Credits: Samba Joy Photo, The Collective You, Amanda Exposure Photography, Paige Owen Photography,
Sweet Heirloom Photography)

Take a seat!

B&W has a variety of seating options including these awesome black bar stools that Kristy and Terrence chose to pair with cocktail cruisers for their back yard wedding. They also used the classic crossback chairs for guest seating as did Jenny and John. B&W also has great folding chairs, chivari as well as ghost chairs!

(Photo Credits: Kyle Joinson Photography, Sweet Heirloom Photography)

It’s all about the reception!

Black and White often supplies us with cocktail and cafe tables (we love to use these for speeches or signing tables), crossback chairs for that perfect westcoast seating option, tables under linens and tables that don’t need linens! Such as B&W’s beautiful harvest tables that can be seen below. Not shown below is Black and White’s extensive inventory of plates, cutlery and glassware. They can stock your bar back with glassware to last all weekend and they’ll even build you the bar!

(Photo Credits: Ventureout Photography, Julien Photography, Kim Jay Photography)

Truly, they speak for themselves…

And we don’t just mean the tents and rentals! We love working with Black and White Party Rentals for lots of reasons. One of those reasons is that Dave, Jayne and their team are always willing to help us out. Whether its a wild idea for a venue buildout, a site visit to Saltspring Island on the rainiest day of the month, chatting about a wedding order on the phone while on vacation in New Zealand or simply fulfilling an order in a timely manner… The Black and White team are fun to work with, hardworking to the bone and consistently reliable.

(Photo Credits: The Collective You, Erin Wallis Photography, Paige Owen Photography)

Black and White Party Rentals – we love you! We always look forward to collaborating on events and figuring out all the logistics together. Your tents have provided our clients with shelter on the wettest days and created shade on the hot ones! We are always excited for your team to arrive on site because it means the day has finally arrived and it is time to get to work and make our clients dreams come true! We so look forward to another season full of setting up and taking down with you!


To view the entire inventory, including washroom trailers, heaters, dancefloors and all the other things you might need and to inquire about rentals for your next event visit: